For bookers
Review invoice details, payment amount, due dates and available payment options before paying.
- Commercial Operations
Understanding invoicing & payments
Learn how invoicing and payments work on anyspaces.com, from booking approval and invoice issue through to payment, overdue status, adjustments and financial records.
Clear invoice status
Secure payment options
Financial visibility
Simple. Clear. Secure.
anyspaces.com gives bookers and venues a clear invoicing and payment workflow, helping bookings move from approval to payment with transparent status tracking, secure payment options and organised financial records.
Built for real booking volume
anyspaces.com supports real booking and payment workflows at scale, helping bookers review charges clearly while giving venues visibility over invoice status, payment progress and financial records.
Learn more about payment terms
For venues
Track invoice status, payment progress, overdue invoices and adjustments from one place.
For teams
Full or limited controlled financial visibility through role based permissions and account access.
Billing timing by booking length
All confirmed bookings are invoiced when the booking is confirmed. The payment due date and amount payable depend on the length of the booking, with different rules for short, medium and longer bookings.
1-6 Non-consecutive days
Daily invoicing
Ideal for short activations or sampling campaigns. Each day is invoiced separately to simplify tracking and approvals.
7-83 Consecutive days
Weekly invoicing
Best for mid-term activations. Invoices follow a Monday-Sunday billing cycle for structured cash flow.
84+ Consecutive days
Monthly invoicing
Designed for long-term campaigns. Requires a 10% upfront deposit to secure extended bookings.
Important: invoices are created when the booking is confirmed. Payment timing, deposits and due dates are then applied based on the booking duration and agreed payment terms.
What may appear on an invoice
An invoice may include the space fee, approved equipment, optional booking fees, adjustments or other agreed charges depending on the booking. All applicable charges should be visible before payment is completed.
Base rate
Standard rental charge per space
Facilities fee
3.85% of the base rate to facilitate the booking at the venue
Surcharges
Peak periods, seasonal demand, or event pricing
Equipment fees
Charged per inventory item selected
Deposit
10% upfront for long-term bookings (where applicable)
Payment options
Bookers can pay securely through anyspaces.com using Stripe, with all major credit cards accepted. EFT payments can also be made using platform instructions, however bookings are not confirmed until funds have cleared. If a card payment is made off platform, additional processing fees may apply.
Pay via card
Bookers can pay through the platform using Stripe. This keeps payment records connected to the booking and helps track payment status clearly.
Pay via EFT
EFT payments can be made using the platform instructions. The booking is not confirmed until the funds are received and cleared.
Important: If a card payment is made outside the anyspaces.com platform, additional processing fees may apply.
Financial access and permissions
Venues and business accounts can control who can view invoices, manage payments, approve financial actions and access reporting. This helps teams keep financial activity secure and organised.
Finance teams
View invoices, payment records and financial reporting.
Managers
Monitor booking revenue and payment status.
Admins
Control permissions, billing access and team visibility.
Why automated invoicing helps
Financial clarity accelerates commercial execution. Manual invoicing slows down approvals and increases errors. Automation ensures:
Reduces manual follow up
Bookers and venues can see invoice status and payment progress.
Improves financial visibility
Teams can track invoices, payments and adjustments in one place.
Supports cleaner records
Invoice activity stays connected to bookings and approvals.
Helps reduce missed payments
Overdue and unpaid invoices are easier to identify and action.
Cancellations and invoice adjustments
If a booking is cancelled, changed or requires a correction, invoice adjustments may apply depending on the venue's cancellation terms, booking status and agreed conditions. anyspaces.com keeps invoice changes connected to the booking record so both parties can understand what changed and why.
Cancellation
A booking may be cancelled subject to the venue's cancellation terms.
Reschedule
An invoice may be updated if booking details, dates, fees or approved charges change.
FAQs about invoicing and payments
Yes. All applicable booking fees, surcharges, and taxes are displayed before payment is processed.
This ensures complete transparency and allows users to review the full cost of a booking before proceeding with payment.
Yes. In certain circumstances, an invoice may be adjusted to reflect approved changes to the booking, additional charges, credits, or other agreed amendments.
Any adjustments will be documented and reflected in the updated invoice record.
anyspaces.com supports a range of payment methods, which may include credit card, debit card, and other approved payment options available at checkout.
Invoices are typically issued once a booking has been approved and confirmed. Depending on the venue and booking arrangement, payment may be required before the booking start date. You will receive a notification when an invoice is available to review and pay.
Access to invoices and payment records is controlled through role-based permissions.
Users with the appropriate permissions can view invoice history, payment status, transaction records, and booking-related financial information within their account.
Aria can help explain invoices and payments
Not sure what an invoice status means or what happens next? Ask Aria to help explain payment options, overdue invoices, adjustments, billing timing and what action may be required.
Sample queries:
"What does my invoice status mean?"
"When do I need to pay?"
"Why was my invoice adjusted?"
Continue learning
The booking journey
Streamlined workflows for rapid activation
Learn moreDirect communication
Coordinate with venues through structured messaging
Learn moreUnderstanding space types
Find consistent space types across different venues
Learn moreSuccess stories
Real results from businesses running activation campaigns
Learn more
